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Vendor Credentialing

Credentialing for Vendors Providing Supplies and/or Services at MidMichigan Health

MidMichigan Health has implemented a credentialing program to ensure that all vendors and their representatives are appropriately screened, oriented, and receive training in MidMichigan Health policies prior to conducting business with any MidMichigan Health affiliate.

This policy will help improve patient safety by assuring that vendor representatives are who they say they are, are trained to provide the services we expect them to provide, and have the appropriate clearance to be in the MidMichigan Health area(s) we expect them to be in. It will benefit vendors by facilitating access to MidMichigan Health facilities and personnel to conduct business.

How the Vendor Credentialing Process Works at MidMichigan Health

Vendor representatives are required to follow the process below for obtaining credentials BEFORE providing services at MidMichigan Health. You may want to print this table for reference, as some of these steps will link you away from this page.

Table 1: Steps

Step 1

Register with Vendormate at https://midmichigan.vendormate.com/vm/login.do

Step 2

Complete the requirements based on your Risk Category. See Table 3 below.

Step 3

If coming onsite, you can check-in using Vendormate’s mobile app or at one of the kiosks located at the following locations. If using the mobile app, please do not check-in in earlier than 1 hour prior to arrival.

Location of Vendor Check-in Kiosks

MidMichigan Medical Center-Midland

  • Hospital Entrance Lobby
  • MidMichigan Medical Offices - Midland Entrance
  • Orchard Building Entrance Vestibule

MidMichigan Medical Center-Gratiot

  • Hospital Entrance Vestibule
  • Outpatient Services Entrance Vestibule

MidMichigan Medical Center-Clare

  • Hospital Entrance Lobby

Step 4

Remotely print a badge up to one day prior to arrival onsite or print a badge at one of the kiosks listed above when you arrive.

Step 5

The MidMichigan Health manager or designee will coordinate all additional orientation and/or training.

All vendors and non-employees are required to follow MidMichigan Health's Identification and Check-in Policy at all times when providing care, treatment or services on all MidMichigan Health campuses. Acknowledgement of this policy is required as part of the vendor credentialing process on the Vendormate registration site.

Table 2: Risk Categories

Vendormate has three (3) Risk Categories for vendors providing services for the health system. Each category has its own requirements that must be met. Please review the table below to determine the category that best fits you.

Low Risk

Vendor representatives conducting business offsite via phone, email or fax.

  • Annual spend less than $5,000

Medium Risk

Vendor representatives conducting business onsite with access to public areas and private offices but no access to patient care areas.

  • Annual spend between $5,000 and $25,000
  • Representatives visiting Purchasing/Contract Management
  • Representatives meeting with management

High Risk

Vendor representatives conducting business onsite with access to high risk security areas and with some patient contact but no direct patient care.

Examples:

  • Annual spend greater than $25,000
  • Representative in the Operating Rooms
  • Forensic Staff
  • Invasive Imaging/Cardiac Cath Lab Representatives
  • Pacemaker Representatives
  • Open Heart Perfusionists
  • Orthotic Representatives
  • Forensic Staff
  • Cataract Service Personnel
  • Tissue/Organ Bank employees
  • Genetic Counselors
  • Equipment Representatives

Table 3: Requirements by Risk Category

The table below illustrates the minimum requirements for each Risk Category. Any non-shaded cell indicates a requirement for that category. Vendor representatives in the High Risk category may have additional requirements for the areas in which they intend to provide services. Any additional requirements can be obtained from the area MidMichigan Health management or their designee.

 

Vendor Risk Categories

 

Low

Medium

High

Security

 

 

 

Must check-in and wear proper identification. Refer to Vendor Identification and Check -In Policy

N/A

YES

YES

Screenings

 

 

 

Criminal Background Check Completed

N/A

YES

YES

Drug Screening

N/A

YES

YES

Hepatitis B Screening or Signed Waiver of Offered Vaccine

N/A

N/A

YES

Influenza Vaccine or Signed Waiver of Offered Vaccine

N/A

N/A

YES

Tetanus, Diphtheria, Pertussis Screening

N/A

N/A

YES

Measles, Mumps, Rubella Screening

N/A

N/A

YES

Varicella Screening

N/A

N/A

YES

Tuberculosis Screening

N/A

N/A

YES

Orientation Packet

 

 

 

Parking Policy (Midland only)

N/A

YES

YES

Corporate Compliance

N/A

YES

YES

Patient Safety Goals

N/A

YES

YES

Facts Every Non-employee Should Know

N/A

YES

YES

Confidentiality Policy

N/A

YES

YES

Age-specific Competencies

N/A

YES

YES

HIPAA Compliance

N/A

YES

YES

Infection Control

N/A

YES

YES

Note: MidMichigan Health will not pay for criminal background checks or health screenings.